Thank you for your interest in the Florida Renaissance Festival!
We have a very aggressive marketing campaign, including extensive Television and Radio Advertising, Ticket Giveaways, and Advanced Ticket Sales Program. We anticipate a Festival Season that surpasses all others!
Below you will find links to information and forms you need in order to begin the jury process. You will need to print ALL of the following forms and information. If you have any specific questions or need assistance in completing your forms please contact our Administration Office via the link below.
The Vendor Application Process:
We take pride in the quality of vendors and products offered at our festival! Although we do not guarantee exclusivity, we try our best to avoid having many vendors with the same craft or product – which ensures our vendors a great opportunity to succeed and provides our patrons lots of exciting crafts to browse! In order to accomplish this, we require a Jury Form from each and every vendor, updated each year, with photographs of their product and/or services.
Please download and complete the below Vendor Application Packet. Our new Vendor Application Process provides you the option to submit all paperwork electronically – so there will be no need to print and mail your materials to us! You will first have to Download the FREE Adobe Reader X in order to properly view the Vendor Application Packet. Once you have done so, please download the Vendor Application Packet for the show and begin filling out all of your information right on your computer screen! You will notice that we have provided you with a “Checklist” to help you along. This is the Checklist we use in Administration for Vendor Check-in!
Attaching photographs or typed jury forms:
You may attach your own documents to the Vendor Application Packet easily by selecting the “Attach Paperwork” button on the first page of the Packet. That way you can submit everything together utilizing this feature if you are submitting electronically. Don’t forget to SAVE your Packet for your records! Remember, saving your completed Vendor Application Packet is important and will save you time in the event of a lost application – Technology is never error-proof!
The Vendor Application Packet contains all of the materials we require as part of your registration process:
A helpful Checklist, the Application, the Contract, the Vendor Pass Registration Form, the Camping Form, our Rules and Regulations, the Festival Management Contacts for your reference, etc. Please make sure you complete every item in the Vendor Application Packet and review the Rules and Regulations as some things have changed.
How Do I Sign my Application?
When you are ready to submit your application, you will have to type your “Signature” in the spaces and click the “Submit by E-mail” button on the first page of the Packet. It will be automatically e-mailed to the Florida Renaissance Festival.
How Do I Pay my Vendor Fees?
The total amount due for both Vendor Fees and Camping Fees, as listed in the Vendor Application and Camping Forms, must be submitted along with your completed Application Packet. We accept the following payment methods: Cash, Visa, MasterCard, American Express, Money Order or Personal/Business Check. If you wish to pay by Credit Card, you will need to complete, sign and submit the Credit Card Authorization Form. If you wish to send a Check, please make sure you make your check out to the appropriate festival entity listed on the Vendor Application Packet, and write your Booth Name on the Check Memo Line for our reference.
NOTE: In order to reserve and secure your Booth Space, you must submit at least 50% of your Total Fees as a deposit. Any amount less than 50% of your Total Fees will not reserve your space.
Having Problems with the Vendor Application Packet?
If for some reason you are having a problem with the electronic Vendor Application Packet, you always have the option of printing the Vendor Application Packet, completing it manually and sending it to us. We accept completed Vendor Application Packets via the following methods: (1) U.S. Mail, (2) Facsimile, (3) E-Mail, or (4) Hand-Delivery to our Office.
I am interested in becoming a Vendor, what should I do?
If you are not a current vendor with the Festival and are interested in participating, please send us your completed Application along with description of your items/services and photos of your craft/product and booth to begin the Jury Process. You may send this to us via E-Mail to expedite the process. We recommend that you do not submit payment or insurance until you are approved as a Vendor for the Festival, as we receive many applications each year and are not able to accommodate everyone. You will be notified of the Festival’s decision to approve or deny your request to vend once a review of your submission is completed.
What Information is Required to Complete the Vendor Application Packet
We require the following items from ALL of our vendors each year:
- Application, detailing your booth name, owner name, contact information, booth size, electrical needs, etc. Please state any placement requests on this form, and we will try our best to honor it (Not guaranteed).
- The Agreement AKA Contract Agreement
- Vendor Pass Registration with the names and dates of birth of EVERY individual requiring a Festival I.D. Pass. When getting their I.D. Pass, all participants will need to bring State-Issued Driver’s License or I.D.
- Camping Form for everyone camping with specific needs regarding space sizing, electrical needs, etc.
- Certificate of Liability for $1mil naming the Festival corporations and the Park as additional insureds. Below are links to SAMPLE Certificates of Insurance that you may download to use as a reference of what we will and will not accept.
- Broward County Vendor Permit Application, submitted directly to the County along with a copy of the Certificate of Liability (Food vendors must also bring a certified check or money order of $105 for every booth, for the state health inspector – Please check with Admin Office as to the date and time of Health Inspection).
- Payment for all Booth and Camping Fees in Full!
STEPS TO A SUCCESSFUL VENDOR APPLICATION PROCESS:
STEP 1: Download the most current Adobe Reader here.
STEP 2: Download the Vendor Application Packet and Sample Certificate of Insurance Instructions here.
-Deerfield Beach ONLY Vendor Package
-Sample Certificate of Insurance Package
STEP 3: Complete and sign all of the forms in the Vendor Application Packet, and submit to the Festival Administration Office.
STEP 4: Submit your payment! Payment may be mailed to or paid via Credit Card. If paying via Credit Card, please download the Credit Card Authorization Form here, complete the required information, sign it and either return to us via E-Mail or Facsimile to (954) 771-7045. You may access the Credit Card Authorization form here.
STEP 5: Secure your General Liability Insurance and ensure you follow the instructions on the Sample Certificate of Insurance Packet, which may be downloaded here. You must ensure that your insurance company adds the necessary verbiage as additional insureds and certificate holders, and that the Policy is active for the entire duration of the Festival including Vendor Check-In and Tear-Down. Please have a copy of your Certificate of Liability Insurance sent to us via E-Mail.
STEP 6: Download the County Vendor Permit Application here, complete it and mail it to Broward County per its instructions.
STEP 7: Download our Mailing information and Important Contacts here
FOOD VENDOR APPLICATION PROCESS:
All current Food Vendors must follow the same Vendor Application Process listed above, with the exception of two unique steps.
STEP 1: Download the Food Vendor Application Packet (Not the crafter Vendor Application Packet) and Sample Certificate of Insurance Instructions here.
- Food Vendor Application Package
- Sample Certificate of Insurance Package
STEP 2: Prepare your Money Order for the State Department of Health inspections on opening day. The State Health Inspector will collect $105 per booth during your inspection.
I am interested in becoming a Food Vendor, what should I do?
Please note that food vending spots in the Festival are by invitation-only. However, if you are not a current food vendor with the Festival and are interested in becoming a food vendor, please send us your completed Application along with your itemized proposed menu listing the menu items and prices you desire to sell, and photos of your booth to begin the Jury Process. You may send this to us via E-Mail to expedite the process. We recommend that you do not submit booth fee payment or insurance until you are approved as a Food Vendor for the Festival, as we receive many applications each year and food vendor spots are extremely limited each season. You will be notified of the Festival’s decision to approve or deny your request to vend once a review of your submission is completed.
CAMPING ON SITE:
Do you or your employees need to secure Camping?
Please complete one (1) Camping Form for each tent, R.V. or space needed and submit it to us along with Full Payment of Camping Fees in advance. Payment in Full must be received by the Festival before you will be issued a Camping Space; you may not set-up camping until it is received by us.
Are you a part of Site Crew and need to secure Camping?
Please download the Site Crew Camping Form here. You must complete the Site Crew Camping Form and submit it to the Festival Administration Office along with Full Payment of Camping Fees in advance.
Are you a part of an Entertainment and need to secure Camping?
Please download the Site Crew Camping Form here. You must complete the Entertainment Camping Form and submit it to the Festival Administration Office along with Full Payment of Camping Fees in advance.
Please download the Encampment Registration Form here if you plan to participate in the next Festival Season. You must complete the Form and submit it to the Festival Administration Office in advance. Additionally, please be sure to read and understand our Encampment Rules and Regulations thoroughly. You may download the Encampment Rules and Regulations here.
NOTE: Encampments are not allowed to conduct after-hours events or get-togethers on site. Any activities conducted within an Encampment must be approved by the producer in advance and have adequate security. If you wish to conduct an after-hours event, please E-Mail Festival Administration at LR@Ren-Fest.com or call (954)771-7117 for the Encampment Event Request Form.